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SSF Annual Request Readiness - Due March 14th

Sal Cordova - Tuesday, March 11, 2025
 RSO Training 

Hi everyone!

 

We are now in RSO Re-Registration Season!   We appreciate your part in making student life at PNW a strong part of our community.  We are excited to work with you to have a successful year as a PNW student org.

 

All Registered Student Organizations must complete our Re-Registration Process to be active for the Fall 2025 Spring 2026 School Year

 

The Deadline to complete the re-registration form is March 14th 2025 by 4:30pm

 

Below are some Re-registration Questions that you should be prepared to answer.  You will see these questions in the form. 

Initial Questions

Does your student org have social media?

What social media platforms does your RSO use?

Please list the usernames and passwords for ALL accounts as well as the two-admin staff/faculty on the accounts that hold the logon credentials. Note: Officers are responsible for posting content, not advisors.

RSO President beginning Fall 2025:

RSO Vice President beginning Fall 2025:

RSO Treasurer beginning Fall 2025

Does your student org have additional officers?

 

Acknowledgement of RSO Handbook Review

I have read and understand the PNW Student Organizations policies and procedures as outlined by the Student Organization Handbook.

I understand that I must update Student Life within three weeks of any changes in officers or advisors

I understand that Student Organization Officers must attend annual RSO Orientation and subsequent leadership training

As an officer of this student organization, I authorize student life to release my email as the main contact for this student organization.

 

SSF Annual Request Readiness!

 

As Part of the Re-Registration Process, you will be asked to create an SSF Funding Proposal for next year. 

Here are some Highlights from the presentation to look out for when making your request

Timeline

  • February 7th – Application Open for SSF (combined with Org Re-registration)
  • February 7th 11am – First Information Session regarding SSF presented to Student Orgs
  • February 21st 11am – RSO Funding raining
  • March 14th – Deadline for submitting funding applications and re-registration
  • March 14th-March 21st – SSF Committee is sent material for review.
  • April 11th –– SSF Committee meets to begin discussion on 25-26 allocations
  • May 2nd - Announcement of Allocations for 25-26

DECIDE YOUR AMOUNT

    • IF YOU TAKE THE AUTOMATIC $500, YOU DO NOT NEED TO REQUEST ANY MORE FUNDS.
    • NOTE: IF YOU MAKE A REQUEST, YOU WILL NOT RECEIVE LESS THAN $500.
    • $500 requests can be spent in these four categories
      • Supplies
      • Giveaways
      • Food
      • Apparel
    • THIS IS YOUR EASIEST PATH TO GETTING YOUR BUDGET AND DOES NOT REQUIRE ANY FURTHER WORK ON YOUR ORGANIZATION’S PART.

FILL OUT THE SSF APPLICATION SECTION OF THE RE-REGISTRATION FORM.

    • BE BRIEF, BUT SPECIFIC.  THE EASIER YOUR REQUEST IS FOR THE COMMITTEE TO UNDERSTAND, THE BETTER.
    • USE THESE CRITERIA AND EXPLAIN HOW YOU MEET THEM:
      • ENGAGEMENT WITH MYPNWLIFE PLATFORM
      • ATTENDANCE AT EVENTS AND/OR MEETINGS
      • NUMBER OF EVENTS HELD
      • SHOW INTERACTION AND ENGAGEMENT AT YOUR EVENTS (E.G. PICTURES, EVALUATIONS, ETC…)
      • THE COMMITTEE WILL LOOK TO SEE IF YOU HAVE SPENT YOUR CURRENTLY ALLOCATED FUNDS THROUGHOUT THE YEAR.

Allowable Expenditures

  • Marketing
  • Swag
  • Entertainment
  • Supplies
  • Memberships
  • Non-Cash Rewards
  • Gift Cards (With Approval)
  • Travel (With Approval)
  • Transportation (With Approval)
  • Resources

Unallowable Expenditures

  • Alcohol
  • Cash Awards
  • Donations
  • Honoraria
  • Personal Subscriptions
  • Personal Memberships
  • Political Contributions

Helpful Hints

  • Be specific about how you intend to use the money.
  • Don’t expect to get any funds for travel.  It is technically allowed to ask, but you are not likely to get it with so little money available to spread around.
  • You can’t fundraise with SSF money so don’t ask for funds to assist with this.
  • We will not award over $2500.  We just can’t.  There are too many groups so be realistic and frugal.
  • Don’t miss deadlines!  Missed deadlines will result in losing your ability to get funds.  If an emergency comes up, contact studentlife@pnw.edu.
  • PROMPTLY RESPOND TO REQUESTS FOR CLARIFICATION
    • The committee may need clarification and may write an email to the requestor, these need to be responded to within one business day.

Questions to be Prepared for:

Is your Registered Student Organization made up/open to undergraduate students?

Is your Registered Student Organization is open to all PNW students?

Which Application would you like to fill out

How much money are you requesting for the upcoming year. Funds will be available on July 1st, 2025 and the last day to submit an SSF Request is May 14th, 2026. *

  • Automatic $500
  • Additional Funding ($500-$2500)

 

How much money are you requesting for the upcoming year. Funds will be available on July 1st, 2025 and the last day to submit an SSF Request is May 14th, 2026. *

What are you wanting to purchase with your SSF Allocations? Please refer to SSF Allowable Expenditures when filling this out. No items can be purchased for fundraising activities. *

 

These questions below will be short answer

Please write a detailed explanation of your spending proposal, and how it will enhance campus life, allow opportunities for leadership development, and/or promote greater student engagement.

To the best of your knowledge, if your organization has been approved for SSF Funding in the past but not used it, please explain why the funding was not used as planned:

If there is anything else that your organization would like the SSF Committee to know in reviewing your SSF funding application, please add it here

 

 

 

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