Police, Audio Visual and Facilities Services Training Materials
Hi RSO Officers!
Below are guidelines to help PNW Students with permissions related to Audio Visual Services, Campus Safety (Police) and Facilities Services.
For Starters. Here are two videos that discuss these topics.
Audio Visual, Facilities Services, and PNW Police.mp4
Training Video for Facilities, Police and Audio Visual
Here are the PowerPoint Slides that you can use to follow along: AV, Police and Facilities.pptx
Police and Campus Safety Guidelines for events
If a student group hosts an internal event has 50-100 students/faculty/ or staff expected to be in attendance the expectation is that Campus Police will do extra rounds during the event.
If a student group hosts an internal event that has 100 students/faculty/ or staff expected to be in attendance the expectation is that the Campus Police will be informed at least 4 weeks prior to the event and they will do extra rounds during the event.
If a student group hosts an event that is open to the public that has 50 people or more they need to inform the Office of Student Life and contact the Campus Police no later than 4 weeks prior to the event taking place on campus. The student group would need to pay for the officers during that time.
Audio Visual Services
How to request Audio Visual Services (Speakers, Mics, TV Carts, etc.)
Email csc@pnw.edu OR Complete AV Request form here: https://purdue.ca1.qualtrics.com/jfe/form/SV_8AOOTljVKX05OuN
How to request LCD Advertisement on Campus
Email csc@pnw.edu
Make sure to attach graphic to be placed on screens with accurate information
The Size of the graphic should be 16:9 Ratio or a PowerPoint Slide
Let CSC know when it is acceptable to take your graphic down.
Other Helpful Tips and information
If you have an AV issue during an event call 219-989-2888
Hold on to/save your AV ticket numbers so that they can be referenced by AV later
If you have an event occur after the Customer Service Center has closed and you have requested equipment to use for an event, your organization may be charged for the additional time that AV Techs will need to stay for your activity.
Facilities Services
Please find the Posting Policy for Fliers Here: Final Campus Public Posting Areas Policy 23.docx
Please find the Window Decorating Guidelines here: PNW Window Decorating Approved Locations.docx
Please find the Sidewalk Chalk Guidelines here: Side Walk Chalk guidelines.docx
FACILITIES/UNITIME/FLOORPLANS
Before diving into Room reservations, please BE ADVISED. Just because your room reservation has been completed and approved, that does not mean your event has been approved. Your event is approved when the Workflow for your event is complete.
Let’s Take a look at Floor Plans! How to Create a Layout for your event
Where are the Links to the Floor Plans? RSO Officers Page/Forums
Founders Plaza (Space between SULB, Gyte, and Porter): https://static7.campusgroups.com/upload/pnw/2024/doc_2380322_Founders_Plaza_Layout_2ebbc909-a187-4fbd-a02b-3588a425f8c5_41122923.pdf
LSF:https://static7.campusgroups.com/upload/pnw/2024/doc_2388788_LSF_144_no_piano_2f7dbbd9-5a9c-4335-ad17-3bba1c3cc367_321144535.pdf
Alumni Hall + Founders Study BLANK - Full Room: https://static7.campusgroups.com/upload/pnw/2023/doc_2388788_Blank_Layout_AH_ddc1639e-a2bf-432e-89f1-4fb766364ab1_1011132310.pdf
Alumni Hall BLANK - Divider in Half: https://static7.campusgroups.com/upload/pnw/2023/doc_2388788_Divider_in_Half_AH_95e17683-cdf9-4b4c-865b-299b638c70bc_1011132219.pdf
If you have questions about your floor plan, let us know! We can either help you or connect you with Facilities so that you can solidify your event space.
Reserving space on Campus
- Generally, when you submit your event on MyPNWLife, we can work with you to make sure a Unitime request is created for you and your event.
- If you are a Student worker for the University, you might be able to use Unitime, but we do not expect you to have to make your own room reservations
- Your Advisor is also permitted to submit Room Reservations for you.
- IMPORTANT NOTE: RSOs may not reserve rooms or book events at PNW for an outside entity without the additional proper approval
Reserving space in Housing
Use the Link here to reserve space in Housing: Housing space reservation
Please let us know if you have any questions!
Email studentlife@pnw.edu
Visit some of the Links below!
The Student Life Linktree
Schedule a Student Life Appointment
Click here for Important RSO Information!
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